This section allows a system administrator to change several system wide configuration options. Each section is described below.

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Mail Settings

Custom Email Footer This configuration will allow a system administrator to change the system wide S-Drive Email footer. The default email footer that is added to your email messages is "Attachment is stored online at S-Drive. To open this file, just click the link above."

Default Email Expiration Time This configuration will allow a system administrator to change the system wide S-Drive Default Email Expiration Time when sending email from the S-Drive component. If you do not set this value "Never Expires" is selected by default in the email screen. If you set a value, it will be displayed to all users that are using email screen. Users can always modify the email expiration time while sending the emails.

Embed Thread Id in Case Emails By setting this configuration, it adds thread id into the email of the case file. So, replies to that e-mail message are recorded in the Activity History of the same case and attachments in the replies are saved in the same case. This configuration is useful for the organizations that are using S-Drive Email Agent.

Case Email Reply-To Address Reply-to address for case related emails sent out via S-Drive. Usually this email address is the general support email address. This configuration is useful for the organizations that are using S-Drive Email Agent.

File settings

S-Drive File Objects List This is a list of S-Drive File Objects. All S-Drive File objects, including custom file objects that you create, must be listed here. Click “Manage” to access the list. See Add your Custom File Object to the S-Drive File Object List for details.

Max File Size in MBs This configuration will allow a system administrator to change the system wide behavior of max file size limit for uploads. File size limit is actually 5TB per file; however, due to Flash plug-in and browser limitations, the practical limit for file upload size via the browser is 2GBs. With this option, the user will be limited to a file size for each file. So, if you set maximum file size to "10". Users won't be able to upload files greater than 10 MBs.

If users try to upload a file greater than the limit, they will see an error message saying "Files greater than XYZ cannot be uploaded!” 

Enable File Activities File Activities feature is a way to track the user activities on all file records in S-Drive. Actions such as Download, Open, Copy URL are stored in File Activities objects and can be easily tracked inside S-Drive or with Salesforce Reports. They can be configured for different types of activities separately for your S-Drive file objects. The user and activity time are also recorded as well as the activity type and additional details if there are any.

The dropdown list shows all object files for objects using S-Drive. (See Note below if your file object is not on the list.) Choose the object file to configure from the dropdown list. Then select the activities you want recorded by moving them from Available Activities to Selected Activities. Click Save at the top or bottom of the page, then repeat for other object files you wish to use File Activities on.
The list of available file activities are as follows:

• Download

  • File is downloaded internally when short url (SUrl) is not enabled.

  • File inside a folder that is shared using a Public Share link is downloaded

• Download SUrl

  • File is downloaded internally when SUrl is enabled and used for internal downloads (rare)

  • File is downloaded from a Public Share link or from an email link

• Generate SUrl

  • Copy Url action is used when SUrl is enabled

  • Public Share action is used

• Open

  • File is opened internally when SUrl is not enabled

  • File inside a Folder that was shared with a Public Share link is opened

• Copy URL

  • Copy Url Action is used when SUrl is not enabled

• Zip and Download

  • Multiple Files are downloaded at once

• Preview-Expand

  • Preview is clicked on to expand to larger view

• Preview-Detail

  • File in S-Drive list is clicked to see file details, or Action “Details” is clicked

• Upload

  • File is uploaded

• New Version

  • New version of file is uploaded

• Email Sent

  • S-Drive email is sent

• File Lock Service

  • File is locked due to check-in/check-out, legal hold, or online editing

• Share

  • File is manually shared

User Settings

Change File Click Behavior This configuration is used what happens when a file name is clicked on. Check the checkbox to open a file after it is clicked on, uncheck it to preview a file after it is clicked on.

Restricted Portal User Profiles These are Salesforce.com user profiles that are specifically for portal users. User profiles can be "Standard", "Partner", "High Volume Portal", "Customer Portal User", "Customer Portal Manager" and must be separated by comma. By specifying a profile in this configuration, you can prevent access to "private" content for these profiles.

Only Allow Users with Modify All Permissions to Create Items at the Top Level This configuration is used to only allow users with "Modify All" permissions (mostly system administrators) to create items at the top level (Home). If this is unchecked all users can create files/folder at the top-level if they have enough permissions. If this is checked standard users won't be able to see "Create Folder" and "Upload File(s)" buttons in the "Home" page of S-Drive Tab.

Restrict Sharing Categories for Community users You can choose the sharing rule categories that are displayed in the Share Page, for Community Users. Categories can be "Customer Portal Users", "Portal Roles", "Portal Roles and Subordinates", "Public Groups", "Roles", "Roles and Internal Subordinates", "Roles, Internal and Portal Subordinates", "Users" and must be separated by semicolon. An example input is: Customer Portal Users;Portal Roles. If left blank, all categories are listed.

Restrict Sharing Categories for Internal users You can choose the sharing rule categories that are displayed in the Share Page, for Internal users. Categories can be "Customer Portal Users", "Portal Roles", "Portal Roles and Subordinates", "Public Groups", "Roles", "Roles and Internal Subordinates", "Roles, Internal and Portal Subordinates", "Users" and must be separated by semicolon. An example input is: Customer Portal Users;Portal Roles. If left blank, all categories are listed.

URL Settings

Copy Url Expiration Date This configuration is for setting the expiration date of created URL of file.

Open/Download Url expiration time This setting determines how long a link will last when a file is opened or downloaded. This is for added security, so that if users copy the url from their browser and share it, you can limit how long that link will work. The default is 600 seconds (5 minutes.)

Upload Settings

Add CSP Trusted Site(s) CSP Trusted Sites are needed to upload files to your S3 bucket. Choose your bucket and click Check CSP Trusted Site to see if you have the necessary trusted site for your bucket and to add it if you don’t.

Enable Auto Upload This configuration is used to enable Auto Upload files without clicking Upload button in file upload window. With this feature, files will upload just from adding them to the upload window or dragging and dropping them.

Enable Dropzone This setting enables the drag and drop feature for uploading files

Default Upload Manager This configuration is used to set the default upload manager for the whole organization. Possible values are "Html", "Html with Popup" Default value is "Html".

Manage Duplicate Filename Preferences Clicking the “Configure” button will take you to a page where you can enable or disable duplicate file upload for each file object (such as Account File, Case File, etc).

• If duplicate filenames are allowed, a user can upload a file with the same name as a file that already exists.

• If duplicate filenames are not allowed, the user will get one of two messages depending on their access to the file with the same name.

  • If they have delete access to the existing file of the same name, they will be given the option overwrite the file. If they choose not to, the upload will be canceled.

  • If they do not have delete access to the existing file, they will be told they cannot upload a file of the same name, and be asked to rename their file and try again.

Files with the same name are always allowed in different folders.

Download Settings

When downloading files using a Download Job for large files, instead of immediate download, the files are zipped and stored in a special folder in the S3 Bucket and then downloaded from there. You can choose the folder name or use the default.

Tag Settings

Banned Tags Enter tags here to ban them from being used to tag files and folders on S-Drive. Banned tags should be comma separated.

Scheduler Settings

Daily batch jobs execution time SQueue is a an S-Drive service that executes batch jobs at 00:00 automatically if there are any. You can change execution time of batch jobs in this section. Check your Salesforce system time to set this value. You can check your default system time from Setup > Company Settings > Company Information > Default Time Zone. Daily batch jobs execute the deletion of previews of the files having multiple pages, the copying of files during the lead conversion process, retention policy jobs, and deleting shortcuts when the underlying file has been deleted.

Daily retention policy batch job execution time Set the time you want the retention policy batch job to run. See Records Management (PAID) for more information.

Scheduled Payment Job When connecting S-Drive in the portal, the portal user needs two permissions: Modify All Data, and Customize Application. Once the org is connected, you can remove those permissions from the portal user profile. If you choose to do that, you must have an Admin user (who has Modify All Data, and Customize Application permissions) click the Reschedule button to reschedule the payment calculation job before removing permissions from the Portal user. See https://cyangate.atlassian.net/l/c/H0h5ryQu for more information on the steps needed to do this.

Other Settings

Enable Copying S-Drive Files and Folders When Converting Leads To This configuration is used to enable users to choose where to copy S-Drive files in Leads when a lead is converted. Available options are Accounts, Contacts and Opportunities. See Lead Conversion with S-Drive Files for details.