Content Authoring - Microsoft Office Integration(Paid feature)

Owned by Claire SanNicolas
Sept 05, 2023
3 min read
1 Overview | 1.1 What about security? | 1.2 Prerequisites and Limitations | 1.3 What kinds of files can use this feature? | 2 Setting up Microsoft Office Integration | 2.1 Configure Usage Plan and Enable Users | 2.2 Enable Online Editing in S-Drive Lightning Component

Overview

S-Drive’s document editing online feature is available for Lightning on desktop, and allows users to edit Microsoft Word, Excel, or PowerPoint files while in S-Drive, without having to download, edit, and re-upload them.

Watch the Demo Video

In order to use online document editing, you must have a Microsoft Azure account, and your S3 bucket must be versioned. When files are edited using online document editing, they will be saved automatically as you edit, and when you’re done, the document will be saved as a new version in S-Drive.

Please see our Pricing page for rates.

 

What about security?

Microsoft Office Integration uses Web Application Open Platform Interface (WOPI) to manage request between S-Drive and Office Online.

  • Files are always kept in Amazon S3.

  • Only the file content is shared with Office Online via the WOPI.

  • Office Online has no information about where the file is stored

  • Office Online does not have any permission to change the files in S3.

  • Files are never saved to Office Online servers. Just a temporary copy of the file is kept throughout the editing session

  • Once the editing session is complete, WOPI uploads the updated file to S3 and the file is saved to S-Drive as a new version.

 

Prerequisites and Limitations

What kinds of files can use this feature?

Document

file type

Can be edited?

Document

file type

Can be edited?

Word Documents up to 100 MB

.doc, .docx

Power Point slides up to 100 MB

.ppt, .pptx

Excel sheets up to 100 MB

.xls, .xlsx

Files in S-Drive recycle Bin

 

Locked files (checked out or currently being edited online)

 

Files accessed via a public share link

 

Shortcut files

 

 

Setting up Microsoft Office Integration

Configure Usage Plan and Enable Users

  1. Navigate to S-Drive Configuration page

  2. Click on Micro Services tab

  3. Scroll to the Content Authoring section

  4. Enable on Trial basis or choose “Enabled” and choose the number of users you want to enable by using the slider. If you would like more than 100 users, please contact S-Drive Sales.



  5. Select users from the Available list and move them Selected list for enabling content authoring for those users

  6. Add https://wopi.sdriveapp.com to your Remote Site Settings

    1. Go to Setup->Remote Site Settings

    2. Click New Remote Site

    3. Give the setting a name

    4. Enter https://wopi.sdriveapp.com for the url

    5. Click Save

 

Enable Online Editing in S-Drive Lightning Component

To enable editing documents online in any S-Drive Component, edit the Lightning page, and on the S-Drive Component, check the box for Online Editing.

 

Now when you click the down-arrow on the Action menu next to a Microsoft file, you will see an option to open that file in Microsoft Word/Excel/Powerpoint. While a file is undergoing editing, the Status column will show a lock icon and a pencil icon to indicate the file is locked due to editing. Hovering over the pencil icon will show who is editing the document.

Note: As editing documents online is only available in Lightning Experience, if you have users in your organization who uses S-Drive in both Lightning and Classic, a file in Classic may not show the lock state properly.

 

File size: Office online optimizes images, so file sizes may be smaller than the original after editing.